Stop Hiring Out of Pain and Learn How to Build a Proactive VA Team That Lasts with Josh and Kelly
Tue Oct 14 2025
"Just hire a VA and your poroblems dissappear."
Not quite. Hiring fast from pain usually creates more chaos, not more capacity, and it's why so many agents say, "I tried a VA… it didn't work."
Most agents rush to a marketplace, grab the first virtual assistant they find, dump a mixed bag of tasks on them, and hope for magic. The result?
Vague roles, mismatched skill sets, and constant task-switching
Communication gaps that trigger micromanagement and lost trust
"Busy" without outcomes—no leverage, no scale, no growth.
You'll learn how to hire the right VA for the right lane, set expectations that stick, and move from paying for hours to paying for outcomes, so you get your time back and your content/operations finally scale.
Things You'll Learn In This Episode
The #1 hiring trap: why hiring from pain backfires—and what to do instead
Role pillars that work: admin, TC support, video editing, and social ops (how to choose)
SOPs that save you: build a real job description with bullets, not "do social media"
Communication that prevents micromanagement: daily check-ins, "teach-back," and close-the-loop updates
Pay for results: when to shift from hourly to output (per video/post) for creative roles.
About Your Hosts
Hosted by Josh Rogers and Kelly Melody, co-founders of F3 Home Team, the #1 Large Real Estate Team in Northeast Florida for the past two years. After being let down by the conventional real estate team model, Josh and Kelly set out to build a team with their own vision, where their key values of Faith, Family, and Freedom guide everything they do. By keeping their team intentional, focused, and lean, they can work with agents they love, have fun every day, and still hit all their financial goals. Now, they've expanded their vision to include helping other team leaders achieve the same thing.
Follow the Lean & Mean Real Estate Team on Apple Podcasts, Spotify, or your favorite podcast app so you get the latest episodes! If the show has been helpful, leave us a review on Apple Podcasts —or simply tell a friend about the show. Each time you share the show, you are potentially changing someone's life!
More
"Just hire a VA and your poroblems dissappear." Not quite. Hiring fast from pain usually creates more chaos, not more capacity, and it's why so many agents say, "I tried a VA… it didn't work." Most agents rush to a marketplace, grab the first virtual assistant they find, dump a mixed bag of tasks on them, and hope for magic. The result? Vague roles, mismatched skill sets, and constant task-switching Communication gaps that trigger micromanagement and lost trust "Busy" without outcomes—no leverage, no scale, no growth. You'll learn how to hire the right VA for the right lane, set expectations that stick, and move from paying for hours to paying for outcomes, so you get your time back and your content/operations finally scale. Things You'll Learn In This Episode The #1 hiring trap: why hiring from pain backfires—and what to do instead Role pillars that work: admin, TC support, video editing, and social ops (how to choose) SOPs that save you: build a real job description with bullets, not "do social media" Communication that prevents micromanagement: daily check-ins, "teach-back," and close-the-loop updates Pay for results: when to shift from hourly to output (per video/post) for creative roles. About Your Hosts Hosted by Josh Rogers and Kelly Melody, co-founders of F3 Home Team, the #1 Large Real Estate Team in Northeast Florida for the past two years. After being let down by the conventional real estate team model, Josh and Kelly set out to build a team with their own vision, where their key values of Faith, Family, and Freedom guide everything they do. By keeping their team intentional, focused, and lean, they can work with agents they love, have fun every day, and still hit all their financial goals. Now, they've expanded their vision to include helping other team leaders achieve the same thing. Follow the Lean & Mean Real Estate Team on Apple Podcasts, Spotify, or your favorite podcast app so you get the latest episodes! If the show has been helpful, leave us a review on Apple Podcasts —or simply tell a friend about the show. Each time you share the show, you are potentially changing someone's life!