Best Meeting Ever with Rebecca Hinds
Tue Feb 03 2026
There is a great opportunity to lead more effective and engaging team meetings. Jason is joined by author and organizational behavior specialist, Rebecca Hinds, for a profound conversation about elevating meeting culture.
Jason is joined by leading expert on organizational behavior, Rebecca Hinds, PhD, for a tactical conversation on how to transform meetings from a reactive default into your most valuable organizational product.
Please rate and review the podcast to help amplify these messages to others!
Summary:
In an era of chronic calendar bloat, how do high-performing teams regain their focus and drive results? In this episode of The Thermostat, Jason V. Barger sits down with Rebecca Hinds, PhD—founder of the Work Innovation Lab at Asana and the Work AI Institute at Glean—to discuss the "epidemic" of unproductive meetings. Rebecca challenges leaders to stop "spending" time and start "investing" it by treating every meeting as a carefully designed product intended to build culture and drive decision-making.
Moving beyond typical time-management advice, Jason and Rebecca explore the psychology of the "meeting suck reflex" and the social pressures that keep dysfunctional meetings on the calendar. They introduce actionable frameworks like the "4D CEO Test" to determine if a meeting deserves to exist and the "Meeting Doomsday" strategy for resetting organizational habits. From the science of equal airtime to the strategic use of AI and analytics, this episode provides a blueprint for executives to optimize collaboration.
Essential listening for C-suite leaders, managers, and anyone navigating the future of work, this conversation offers a fresh perspective on intentionality, corporate culture, and the art of the "Best Meeting Ever".
Episode Notes & Timestamps: Intro: Jason introduces the core concept: meetings are the most important, yet least optimized, product in any organization. Meet Rebecca Hinds: An introduction to Rebecca's background at Stanford, Asana, and Glean, and how her career as a competitive swimmer shaped her view of high-performing teams. Meetings as a Product: Rebecca explains why we must apply product development principles—like user-centric design—to our internal communication. The "Meeting Doomsday" Reset: A deep look at the radical strategy of deleting all recurring meetings to rebuild a more intentional and productive calendar. The Jolt of Intentionality: Why changing a meeting from 30 minutes to 27 minutes can shift a team's mindset from the status quo to active engagement. Minimalist Design: Rebecca outlines four dimensions for leaner meetings: length, attendee list (the "stakeholders vs. spectators" rule), agenda items, and frequency. Measuring Effectiveness: How to use return on time investment (ROTI) and AI analytics to track speaking balance and multitasking. The 4D CEO Test: A two-part filter to determine if a meeting is necessary: Does it Decide, Debate, Discuss, or Develop? Is it Complex, Emotional, or a "One-Way Door"? The Future of Work: Jason and Rebecca discuss the importance of intentionality and "fresh starts" when designing corporate culture for 2026.
Key Takeaways for Leaders:
User-Centric Meetings: Design meetings for the attendees' needs, not just for the organizer's convenience or for those who talk the most.
The Power of the Reset: Periodically "cleanse" your communication stack to eliminate outdated social contracts and unproductive habits.
Strategic Communication: Use synchronous meetings for complex, high-stakes, or emotionally intense topics; use digital tools for everything else.
Listen to the full episode and access show notes at: https://jasonvbarger.com/podcast/best-meeting-ever-rebecca-hinds/
Bio: Jason Barger is a husband, father, speaker, and author who is passionate about business leadership and corporate culture. He believes that corporate culture is the "thermostat" of an organization and that it can be used to drive performance, innovation, and engagement. The show features interviews with business leaders from a variety of industries, as well as solo episodes where Barger shares his own insights and advice.
Subscribe to our channel: https://www.youtube.com/@JasonVBarger
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More
There is a great opportunity to lead more effective and engaging team meetings. Jason is joined by author and organizational behavior specialist, Rebecca Hinds, for a profound conversation about elevating meeting culture. Jason is joined by leading expert on organizational behavior, Rebecca Hinds, PhD, for a tactical conversation on how to transform meetings from a reactive default into your most valuable organizational product. Please rate and review the podcast to help amplify these messages to others! Summary: In an era of chronic calendar bloat, how do high-performing teams regain their focus and drive results? In this episode of The Thermostat, Jason V. Barger sits down with Rebecca Hinds, PhD—founder of the Work Innovation Lab at Asana and the Work AI Institute at Glean—to discuss the "epidemic" of unproductive meetings. Rebecca challenges leaders to stop "spending" time and start "investing" it by treating every meeting as a carefully designed product intended to build culture and drive decision-making. Moving beyond typical time-management advice, Jason and Rebecca explore the psychology of the "meeting suck reflex" and the social pressures that keep dysfunctional meetings on the calendar. They introduce actionable frameworks like the "4D CEO Test" to determine if a meeting deserves to exist and the "Meeting Doomsday" strategy for resetting organizational habits. From the science of equal airtime to the strategic use of AI and analytics, this episode provides a blueprint for executives to optimize collaboration. Essential listening for C-suite leaders, managers, and anyone navigating the future of work, this conversation offers a fresh perspective on intentionality, corporate culture, and the art of the "Best Meeting Ever". Episode Notes & Timestamps: Intro: Jason introduces the core concept: meetings are the most important, yet least optimized, product in any organization. Meet Rebecca Hinds: An introduction to Rebecca's background at Stanford, Asana, and Glean, and how her career as a competitive swimmer shaped her view of high-performing teams. Meetings as a Product: Rebecca explains why we must apply product development principles—like user-centric design—to our internal communication. The "Meeting Doomsday" Reset: A deep look at the radical strategy of deleting all recurring meetings to rebuild a more intentional and productive calendar. The Jolt of Intentionality: Why changing a meeting from 30 minutes to 27 minutes can shift a team's mindset from the status quo to active engagement. Minimalist Design: Rebecca outlines four dimensions for leaner meetings: length, attendee list (the "stakeholders vs. spectators" rule), agenda items, and frequency. Measuring Effectiveness: How to use return on time investment (ROTI) and AI analytics to track speaking balance and multitasking. The 4D CEO Test: A two-part filter to determine if a meeting is necessary: Does it Decide, Debate, Discuss, or Develop? Is it Complex, Emotional, or a "One-Way Door"? The Future of Work: Jason and Rebecca discuss the importance of intentionality and "fresh starts" when designing corporate culture for 2026. Key Takeaways for Leaders: User-Centric Meetings: Design meetings for the attendees' needs, not just for the organizer's convenience or for those who talk the most. The Power of the Reset: Periodically "cleanse" your communication stack to eliminate outdated social contracts and unproductive habits. Strategic Communication: Use synchronous meetings for complex, high-stakes, or emotionally intense topics; use digital tools for everything else. Listen to the full episode and access show notes at: https://jasonvbarger.com/podcast/best-meeting-ever-rebecca-hinds/ Bio: Jason Barger is a husband, father, speaker, and author who is passionate about business leadership and corporate culture. He believes that corporate culture is the "thermostat" of an organization and that it can be used to drive performance, innovation, and engagement. The show features interviews with business leaders from a variety of industries, as well as solo episodes where Barger shares his own insights and advice. Subscribe to our channel: https://www.youtube.com/@JasonVBarger Make Your 2026 Effective! Book Jason with your team at https://www.jasonvbarger.com Like or Follow Jason 👍 Linkedin: https://www.linkedin.com/in/jasonbarger/ Instagram: https://www.instagram.com/jasonvbarger/ Facebook: https://www.facebook.com/jasonvbarger/ X: https://x.com/JasonvBarger